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Achieve 100% Form Compliance Before Day One 2019-2020!

May 23, 2019 6:47:00 AM

Let's work together to boost district compliance and increase student safety!

We often receive the following question from district administrators, assistants, and secretaries:

"Do you have any suggestions to drive parent and student action based on your experience with so many districts?"

Excellent question! We understand your dilemma. The district needs the data from online forms to ensure compliance with district policies and to ensure student safety throughout the day, on trips, and in extracurricular activities. BUT, the parents are busy and might not realize just how easy it is to complete the FinalForms process.

We’re here to help!

We believe there are 3 steps to 100% form completion:

    1. COMMUNICATION
      Make sure you review our ‘Pre-Launch Checklist’ to ensure your Parents have the information and guidance they need.
      • Distribute or post our ‘Parent Intro Letter’ on your:
        1. Email
        2. School & Athletics website ‘Forms’ page
        3. All-Call / Robo-Call
        4. Group Text Message
        5. Parent Night or Orientation
      • Post the ‘Parent Playbook’ on your:
        1. School & Athletics website ‘Forms’ page
      • Announce or post the ‘FinalForms Link’ on your:
        1. School & Athletics website ‘Home’ page
        2. School & Athletics website ‘Forms’ page
        3. Any location where online or paper forms were in the past
        4. Parent Night or Orientation
        5. Email to Parents
        6. Email to Staff
        7. Email to Students
        8. On your email signature
        9. On your automatic reply

    2. ACCESS
      Make sure there are multiple options for Parents to complete FinalForms.
      1. Ensure computer availability in a lab or library for Parents who may not have computers or mobile devices at home.
      2. Devote a kiosk in your lobby to FinalForms.
      3. Hold a forms signing day or night in August.
      4. Send paper instructions with Students that aren't compliant after the first day.
      5. Instruct homeroom teachers to call Parents if Student is not compliant after the first week.

    3. ENFORCE
      Put teeth behind your requirement for form completion. Here are some policies we’ve heard about:
      1. Deny access to school issued technology
      2. Deny access to locker
      3. Deny access to parking passes
      4. Deny access to schedules
      5. Deny extracurricular club, activity, sport participation.
      6. Deny recess (seems harsh, but if you don't have Emergency Medical Information for a Student, recess can be a huge liability).
      7. Deny grade reports


In summary, achieving 100% form compliance can be a challenge… but, it’s never been easier than while using FinalForms. Our team is here to help you every step of the way to 100% compliance before day one of the 2019-2020 school year.